Address Book - shared directory site

Shared directory sites [G]

Shared address book for general use.  This “shared address book” will be available for all sites and allows you to have the necessary numbers of people or entities within reach to solve: emergencies or problems or of other nature, such as looking for the security manager of a company.

The label [G] is used to help those with disabilities to access information.

Attention: to work well with this tool, a Full HD monitor is recommended (1920 × 1080 pixel)

Introduction

Easy to use, it allows you to store, modify, delete and export the list of addresses. This feature is only available to the person who has signed up for the service. The sites will have only the consultation of this information.

Here we will describe the value of the information recorded and how it will be used. 

Available under menu: "Sharing directory" or press Key "G"

This is the screen likely shown (due to updates), with all the information needed to manage a person who has access to all sites.

address book share table

Some information on the types of fields

Grouping: future functionality for grouped contact printing. Fax functional group, logistics, maintenance, security, and …

  • Type: Defines the type of contact and characteristics;
  • Interior: is a internal short code telephone 202, 210, 215;
  • Enabling: Qualifications for safety and first aid;
  • Responsible: sector of competence and/or responsibility. Every industry like security is both an industry and a responsibility;
  • External Code: used to synchronize an external registry. Available for APIs and Human Resources programs;
  • In Site: Indicates that the subject is present on a site under our jurisdiction. In the case of an operator on his own management site.

Row tools commands

Registrate a new address

Edit address by selected row

Delete selected row. before running,  confirm is required

Reload information utility

Show card view

Download information (only showed), for future use with a spreadsheet

Direct assignment to a Badge (work in progress)

Select column show/hide

This setting affects the export

When staff are on site - API integration

When staff are on site and communicating via API, the recording changes color. It allows you to be visible in the list of people in the assembly point.

Address Book on site

Edit contact information - much more information on internal staff and their specializations

Edit Contact Example

Definition of contact:

This section allows you to identify and group your contacts. This section identifies the duties of the subject:

Responsible: Quality / Environment

Grouping: FAX functional group, logistics, maintenance, security, and …

This section identifies the subject, with a pro-active attitude within the structure. When it enabled same information are available in the list and in the future in the report.

First Aid, DAE & Fire extinguisher are active qualifications.

 

First AID, DAE and FIRE extinguisher

Identification of a subject with a specialization in first aid, within the facility and certified by the company:

First Aid

Identification of a subject with a specialization in Instrument-assisted cardiopulmonary resuscitation within the facility and certified by the company:

Dae Icon

In the context of an emergency response team, particularly in the event of a fire, the responsibilities and roles of staff members are crucial for ensuring safety and effective mitigation of the situation.

The responsibilities typically associated with various staff members within an emergency fire response team:

1. Incident Commander Responsibilities:

  • Overall command of the emergency response operation.
  • Establishes incident objectives and strategies.
  • Coordinates with external emergency services (fire department, medical services, etc.). 
  • Ensures communication flow among all team members.

Externa Code

The external code makes it possible to relate an internal master data for attendance management and the EasyBadge software.
As this information is more useful for API interaction with other applications, a dedicated section will be published with all the information.

In this procedure, you can only enter and change this code.

ATTENTION: possible automations may no longer work at home due to the mismatch of the codes.